We run the cycle. You approve it.

For teams without a dedicated payroll function, running the month is the job nobody wants and nobody can afford to get wrong. Bhivo's payroll outsourcing runs your cycle on the same platform your HR team already uses — processing, statutory calculation and filing preparation — with a review and approval step that stays yours.

Managed by people, on your platform. Not a black box you email a spreadsheet to.

ISO 27001 & AICPA SOC 2 certifiedPF · ESIC · TDS · multi-state PT

What we run

Monthly salary processing

PF, ESIC, TDS, PT, LWF

ECR & challan preparation

Form 16 at year end

Full & final settlements

Registers & reports

You retain approval on every run. Nothing is disbursed without your sign-off.

How the monthly cycle works

Same platform, managed service

Step 1

Inputs close

Attendance and approved leave are already in Bhivo, so there is no input file to send us — the data the pay run needs is the data your team has been recording all month.

Step 2

We process

Salary calculation, statutory deductions and any variable components are processed against the structures and rules configured for your organisation.

Step 3

You review

A draft register and variance report against the previous cycle goes to you. Exceptions are flagged, not buried.

Step 4

You approve

Nothing is finalised or disbursed until you sign off. Approval is a control that stays with you, not with us.

Step 5

Filings prepared

ECR file, ESIC challan and TDS workings are prepared from the approved run and handed over for deposit within the statutory deadlines.

Why this model

Outsourcing without the usual trade-off

You keep visibility

Conventional payroll outsourcing means emailing a spreadsheet and receiving payslips. Here the cycle runs on your platform, so you can see every calculation, every deduction and every register at any point.

No input handoff to get wrong

The most common source of outsourced payroll error is the input file — attendance exported, mailed and re-keyed. Because attendance and leave are already native modules, that step does not exist.

Compliance is maintained, not remembered

PF, ESIC, TDS, multi-state professional tax and LWF are calculated against the rules in force this cycle, including the Labour Codes wage definitions in effect since November 2025.

You retain the approval

A managed service should remove the work, not the control. Every run needs your sign-off before anything is finalised.

FAQ

Questions about payroll outsourcing

No. The cycle runs on your Bhivo platform rather than in an external system, so your team can see the salary register, deduction breakdown and variance reports at any point — not only the final payslips.

Hand over the cycle, keep the control

If payroll is consuming three to five person-days a month and your team has no dedicated payroll function, this is the engagement to ask about.